Administrative Assistant

Posting Details

Position Information

Working Title Administrative Assistant
Classification Title Administrative Assistant - Unc
Position Number J0085155
Hours Per Week 20
Department Neurology
Campus Location Kansas City Metro
Student Position No
Position Summary


The incumbent will provide administrative support to the Muscle Study Group, Inc., which includes event planning, coordinating travel arrangements, collecting and tracking membership dues, depositing membership dues and other revenue, assisting with grant preparation and submissions, reconciling financial accounts monthly, processing travel reimbursements, and purchasing supplies and materials.

Required Qualifications

Bachelor’s degree in business administration or related field, with at least one year of relevant work experience. Experience may be substituted for education on a year-for-year basis. Strong oral and written communication skills. Demonstrated ability working with detail and working collaboratively with a team. Demonstrated organizational and coordination skills. Strong word processing and spreadsheet skills. Exceptional customer service skills.

Preferred Qualifications

General accounting and/or finance experience. Experience using Microsoft Access or other database programs. Experience with making travel arrangements.

Environment Office
Physical Requirements Sedentary
Probation Status

Subject to the regulations of the State of Kansas, the Board of Regents and the University of Kansas Medical Center, I understand and agree that I may be subject to a probation period and during the probation period I serve at the pleasure of the Executive Vice Chancellor of KUMC and my employment may be ended at any time during that period.

Hiring Range $18,500 - $28,000
EEO Statement

KU Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disability status, or genetic information.

Job Duties

Description of Job Duty

Assist with the planning, coordination, and execution of the Muscle Study Group, Inc. meetings and events including but not limited to the annual meeting which hosts approximately 200 national and international participants.

Description of Job Duty

Invoice, collect, deposit, and track annual membership dues and reconcile monthly with bank statements. Prepare basic financial reports for MSG officers.

Description of Job Duty

Make travel arrangements and prepare and submit travel reimbursement requests in accordance with institutional policies and procedures.

Description of Job Duty

Assist with grant proposal preparation and submission in accordance with institutional policies and procedures.

Description of Job Duty

Procure general office supplies and materials in accordance with institutional policies and procedures.

Description of Job Duty

Other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this posting?
    • KU Medical Center Website
    • KansasWorks
    • Career Builder
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    • NonProfit Connect
    • Higher Ed Jobs
    • LinkedIn
    • Facebook
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    • University Career Services Page
    • Print or online publication ad
    • Job/field-specific organization website
    • Referred by current/former employee
    • PracticeLink
    • Health eCareers
    • Other - please specify below
  2. * If you selected "other", please specify your referral source.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Letter of Recommendation